Starwood Festival Volunteer Job Descriptions

Volunteerism powers the Starwood Festival.  The entire Festival is brought to you by a committed group of Volunteers from all walks of life.  Volunteerism is this Organization's life-blood.  Would you consider helping us to make this another Starwood for the history books?  Volunteer with us!

Volunteering Has Benefits

  • Volunteers Receive a HUGE Discount - Instead of paying the full $250 ($300 at the door) adult price to get in for the full week of Starwood, approved Work-Volunteer adults pay just the $75 camping fee.

  • You get to be involved in something that changes people’s lives.

  • You meet new people.

  • You might find yourself on a new adventure.

 

For all of this, the only thing that is asked is about 20 hours of light work.  You will work closely with other Festival staff and the work that you do will not only benefit others but will make you feel good too.  Here’s a few other things to be aware of:

  • All Volunteer positions are “First come, first served.”  This means that positions could be filled very quickly.  Get your requests in early.

  • Volunteer positions are open to attendees 18 years or older.

  • Applying for a volunteer position does NOT guarantee acceptance.  There is a lot of interest in the Volunteer positions and the advantages it brings.

  • Preference is given to individuals who have volunteered for the Starwood Festival in prior years.  We rely heavily on references for some positions.

  • If you have a specific area where you excel, let us know.  We also have some areas where the work is more “chores” based.  Either way, let us know what you would like to offer.

  • Of course, we do understand that plans can change.  If you change your mind, you would simply be charged the current ticket price and no hard feelings.

Available Positions:

Any:  This is our core waiting list.  Sometimes a volunteer falls through and we will look to our waiting list to see who is available.  You would be contacted by the Team Leader with the vacancy and offered a position on their team.  If you choose to pass, your request would be returned to the waiting list.​​

Childcare/Kid Village:  This is a cooperative daycare area for kids 18 months through 12 years. The work starts Tuesday afternoon/evening for setup, daily schedules Wed-Saturday, Kid’s Parade (all Childcare Volunteers) Saturday afternoon and cleanup after the Parade. Volunteers interact with the parents, signing children in and out of the daycare, making sure all the paperwork is filled out properly and kept out of the elements, and supervise the 2-hour volunteers (parents must sign up for at least one shift per child). No diaper changing required (parents are responsible for managing that). Parents and/or Childcare experience preferred.

Firetribe/Woodbusters:  Intense physical labor. This is a specific group of people building the bonfire with massive logs, requiring many more than 20 hours’ work. Must know the Firetribe personally in order to get onto this crew.

Green Room:  This involves providing hospitality to the acts performing on the Main Stage. Must be cordial and accommodating. Most of the job is making sure refreshments are well-stocked and coolers are kept iced, but you may be required to help with the performer tent-village (setting up tents with air mattresses & bedding).

Gate: This 24/hour coverage job requires friendly people who are either good with tablets (for registration & check-in) or checking vehicle occupants for wristbands before either allowing them through or diverting them to registration.  Road-weary travelers need to be welcomed to Starwood and processed through registration as efficiently as possible. Join the Facebook group Starwood Registration Tribe to get involved.

Green Room:  Service-oriented people are needed to make sure our Main Stage performers have a place to get comfortable before/after acts with cold drinks, light snacks, LED lights and chairs. Daily ice runs are required. May involve setting up tents, tables and chairs under the Performer Village canopy. May be required to assist the Stage Manager; 'gofer' runs to help with stage-related logistics are likely. NOT for starry-eyed folks who might bother the performers with immoderate fan behavior...

Information:  Set next to the Creation Station, this job entails answering any questions attendees may have about Starwood and/or the facilities as well as receiving 2-hour volunteers and putting them to work to help the festival (or ask them to come back at a specific time when more volunteers will be needed). It requires tact & diplomacy as well as prior Starwood experience.

​​Safety Patrol: Emphasis on night shifts to help attendees and staff take care of any unforeseen problems, from identifying First Aid incidents to identifying dangerous/unlawful situations/activity; Wisteria Security/FirstAid is responsible for handling these situations, once identified. Also, Rosencomet Project needs to be kept informed of any such situations, especially if followup is required.

Shower Cleaning: This involves cleaning the showerhouse during specific shifts throughout the day. Any lost-and-found items need to be cleared out before cleaning.

Shuttles: Age 30+ preferred; must have valid driver’s license. Drivers must be mature enough to drive slowly and be assertive enough to gently convince able-bodied riders give up their seats to elderly, handicapped and parents with small children.

Stage Crew:  This is only for people with professional experience/schooling in stage setup and tear-down. It is an intense job that requires more than 20 hours of labor at specific times of day necessary to prepare the stage for concerts and change sets between acts. Lighting and sound techs are required to arrive Sunday before the event and stay until at least Sunday evening at the end of the event. Some perks are available to compensate for the extra work.

Tiki Fueling & Lighting: This can be a dirty job (bring appropriate clothes & sturdy footwear). From Tuesday through Saturday, tikis must be fueled during daylight hours and lit at dusk so that attendees can find their way in the dark (especially to portasans!). This job may be phased out in future and is currently greatly reduced as the campground continues installing solar lights for the safety of nighttime pedestrians.

Torchmaking Support: 9 torches light the Starwood Bonfire on Saturday night. During the week, 3 assistants are needed to set up the torchmaking equipment and supplies for the highly ceremonial crafting of these torches using wax and towels, as well as themed decorations. Need clothes for deep woods foraging as well as messy crafts.

Truck Load/Unload in Cleveland: This is a physical job that requires reliable transportation to travel with the rental truck to several places around Cleveland Heights before and after the event to load and unload the equipment. Must be able to lift up to 50lbs; heavier equipment should have more people working together and dollies are available. Be sure to wear sturdy shoes & appropriate clothing. Typical days are Saturday before the event and Monday after the event, but days/hours must be flexible.

Note: Setup/Teardown job is no longer available; it has been outsourced.